Optimizing the Loan Life Cycle
NTC Keeps Focus on Core Competencies, Client Success by Carole VanSickle Ellis When it comes to protecting the interests of the nation’s largest investors, servicers, and mortgage lenders, Nationwide Title Clearing, Inc. takes an innovative, research-based approach to perhaps the most intimidating and complicated facets of real estate and lending. NTC’s official description is often listed as that of a “document processor” or “research service provider,” but that relatively simple nomenclature encompasses a vast array of services and a dedication to tracking down vital minutia in lending records that can make a difference of countless thousands—or even millions—of dollars for NTC clients. “We create processes and manage them based on very complex rules,” Jeremy Pomerantz, vice president of business development at NTC, explained. “There are more than 3,600 jurisdictions in the United States, each of them with a variety of rules and requirements in terms of the paperwork and processes that affect the loan life cycle. It is our job to understand those rules and help our clients remain compliant so they can get business done and mitigate risks.” NTC maintains an entire team of individuals operating “in the background,” as Pomerantz described it, to keep channels of communication between NTC and every county in the country. This provides the company with an ongoing, constantly updated series of requirements, templates, licensing processes, and recording information that enables institutional and large-scale investors to keep their loan portfolios in compliance. “Each deal is different,” Danny Byrnes, chief revenue officer at NTC, observed. “Sometimes our role is as simple as providing the assignments of mortgage from entity A to entity B. Other times, it involves clearing up faulty chains of title and perfecting what is on record for transfer.” Of course, all of this must be done with little or no delay, regardless of the complexity of the process, which is where NTC’s extensive experience beyond the conventional field of “title clearing” comes into play. “We have handled some of the largest transfers in our industry’s history,” Byrnes noted proudly. “In the last 15 years, we were involved in four of the largest transfers directly via boots on the ground and mechanical involvement in the capital markets sector.” A Track Record of Evolving to Meet Client Needs NTC was founded in 1991 in California and relocated to Palm Harbor, Florida, in 2002, where its headquarters have remained since that time. In the past 30 years, NTC has weathered multiple economic cycles and grown to more than 600 employees operating in three different states. “With each new growth phase, NTC keeps its focus on core competencies and client success,” said Pomerantz. The latest manifestation of that focus is the company’s new custody facility housed in Florida, which has a capacity of over 2 million collateral files, the latest in controlled access and security, and even Radio Frequency Identification (RFID) for use in locating, tracking, and updating files in record time. Thirty years ago, the concept of title clearing was relatively simple and close to what most investors envision when they think about the process today. Put simply, a title clearing company’s role in a real estate transaction was to investigate the chain of title on a property and determine if there were any issues to be resolved prior to a new individual or entity taking ownership of the property. These issues often involve unpaid liens, easements, and other situations wherein an unknown or undisclosed party holds interest in the property. In the event that such issues existed, the title clearing service or a settlement agency would work on each issue to resolve it and “clear” the title. If an issue were not resolvable, it would be noted as an exception in the final title policy and not covered by title insurance. That process, historically simple in light of today’s title clearing processes, is considered by most real estate investors today to be so complex that the services of a title company are invaluable and a nonnegotiable part of doing business. NTC’s role in the industry is magnitudes more complicated than its initial title-clearing processes from 30 years ago. Awareness of the vast array of complex scenarios that can exist in a large portfolio of loans and the ability to identify those scenarios and resolve them is a core strength for NTC operations. “Each client is unique and needs a different combination of our services, which include collateral cleanup, custody, prepping pools of loans for securitization, exception management, clearing exceptions, tracking payoffs with lien releases, and many other complex, high-volume processes integral to the successful packaging, sale, or purchase of loans,” Byrnes explained. “It is not uncommon for our prospective clients to tell us they have thousands or even hundreds of thousands of loans they need to move in the next six months, and they need our services on every one of them.” The cost of failure when it comes to the title clearing and post-closing processes is staggering in the mortgage industry, where a single oversight may be magnified thousands of times over across a loan portfolio. In the industry, both a buyer and a seller are responsible for their own due diligence on any acquisition and may attach a “side letter” to the loan sale agreement that essentially promises to “fix” any exceptions in the loan pool within a predetermined period of time. If the exceptions are not fixed, the buyer can sell the loans back, giving buyers a significant advantage over the seller if loans are not performing as expected. “‘Buy-back’ can be a four-letter word for sellers,” Byrnes said. “Our services are designed to make those side letters, which are a common and accepted aspect of the business, smaller and easier to manage. For example, some transactions might have side letters listing 2,500 exceptions on a pool of 5,000 loans. By comparison, a side letter with 600 is much easier to tolerate and manage.” NTC uses an internal platform to track exceptions and the widening pool of “ripples” that results
Read More